Ottawa Facility - Administrative Coordinator

Ottawa, Ontario | Full-time | $52,000-$65,000 per year

Benefits: Competitive benefits package; specific coverage and eligibility details will be provided during the hiring process.

Position Summary

The Administrative Coordinator provides administrative support for the Ottawa facility and acts as the primary liaison between local operations and PRE Labs' centralized finance, payroll, and HR functions.

Key Responsibilities

• Provide administrative support to the Plant Manager and Ottawa team.
• Coordinate employee onboarding documentation and personnel administration.
• Submit payroll information to the centralized payroll function.
• Maintain attendance, vacation, training, and employee records.
• Coordinate office supplies and facility services.
• Process invoices and purchasing documentation.
• Assist with expense reports and administrative financial records.
• Coordinate meetings, visitors, travel, and facility communications.
• Maintain filing and document-control systems.
• Support health and safety administration.
• Assist with recruitment and employee communications.
• Liaise with Kelowna Finance, HR, and Administration.

Qualifications

• 2-5 years of office administration experience.
• Excellent organizational and communication skills.
• Strong Microsoft Office skills.
• Ability to handle confidential information professionally.
• Payroll or HR administration experience is an asset.
• Experience in a manufacturing environment is preferred.

Why Join PRE Labs

This is an opportunity to join PRE Labs as we establish and grow a new Canadian manufacturing operation in Ottawa. Employees will work with an experienced team focused on innovation, quality, and exceptional customer support in the protective-equipment industry.

PRE Labs Inc. is committed to providing a professional and respectful workplace. We thank all applicants for their interest; only candidates selected for further consideration will be contacted.